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June 2015 Minutes

Tesuque Water Association (TWA) Meeting Minutes   

 Wednesday, June 10, 2015

 Board Members Present: Randolph Buckley, President; Robert Martinez, Vice-President; Allen Lewis, Secretary; and Dominick De Santis.

Board Members Not Present: Marge Garcia-Loehr, Treasurer

Members Present: Jeanette Griego, Marie Helen Perea

Non-Members Present: NM Red Racer Snake

Operator Present: Rudy Martinez

Bookkeeper Present: Ana Berry

Roll Call and Verification of Quorum:  6:02pm Randolph Buckley verified a quorum.

Approval of Minutes from May 13, 2015 Meeting:

Reports:

  1. Financial Audit Results by Ana Berry.
    1. Audited results from 2010-2014
      1. Three Findings
        1. Budget must be approved by State
        2. Quarterly Budget updates must be submitted to State
        3. Procedures following year audit must be approved by Dec 1.
      2. Capital asset inventory list is required.
  1. Water Operator’s report for May 2015
    1. 5/2 Satellite System off. Rebooted w/o issue.
    2. 5/5 High consumption reported at #2 Ranch House Road. Nobody home, gates locked. Locked control boxes.
    3. 5/6 #2 Ranch House Road. Checked meter, no leak at time of inspection. Landscaper had a sprinkler system leak.
    4. 5/12 Melissa Stoler reported the tank overflowing. Well was off when I arrived but I lower the liquid control level by six inches to try and curb overflows.
    5. No other activity. Alarm has not gone off since April 10th.
    6. El Nido water inspection for fire suppression check must be scheduled.
  1. Old Business
    1. Robert Martinez cannot find Mr. Jimenez but Randy found a final project invoice on the system that indicated the following
      1. Water system was built in August 1979, excluding well.
      2. Had 7 Hydrants and 97 meters.
  • Cost of $109,452 which is very roughly estimated to be about $1million today.
  1. New Business.
    1. AAMODT communication
      1. Sending out metered amounts in billing so as not to overwhelm members with information.
      2. Q&A on back of top tear-off portion of bill. We ask that all members use this to relay concerns back to the board with payment.
  • More Q&A and AAMODT summary will be forthcoming with future billing statements.
  1. Communications will be explained as simply as possible to help reduce confusion as much as possible.
  2. We are the southernmost well system. 2024 is deadline date. To be prepared, The Board desires to have our community to make a decision in time for Court decided timing.
  3. Randy Buckley motioned and Allen Lewis seconded to adjourn. All agreed.

Adjournment:  7:02pm

Next meeting will take place on Wednesday, 8 July, 2015, beginning at 6:00 p.m., at the Tesuque Elementary School.  MEMBERSHIP GENERAL MEETING, REFRESHMENTS SERVED. MEMBERS PLEASE ATTEND!